Refunds and penalties

Learn about ACAD’s policies for fee refunds, late payments, and associated penalties.

Fee refunds

Refund eligibility

A student who officially withdraws from the college may be eligible for a refund of tuition fees based on date of withdrawal. However, the Students' Association fees, confirmation deposit, activity fee, processing fee and other miscellaneous user fees are non-refundable. With the exception of per-credit supplementary frees, mandatory supplementary fees are non-refundable after the last day to change courses, as outlined in the College Calendar.

Date of withdrawal

Refunds are calculated on the basis of the official date of withdrawal. Please note that the official date of withdrawal, for purposes of assessing a refund, is the date a completed Withdrawal From College Form is submitted to the Registrar's Office, not the date the student stops attending classes.

Refund for withdrawal

  • Supplementary, ACADSA, Health and Dental Benefits, SAIT Wellness Centre, Network Access, Processing, Student Services and UPASS fees are NON-REFUNDABLE
  • Confirmation or registration deposit fees are also NON-REFUNDABLE and must be deducted from the tuition refund
  • Where the tuition refund becomes a negative number (in other words looks like the student owes ACAD) for the semester, students simply get a zero refund and do not owe the College money
  • Of the total locker fees paid, $20 will be refunded to the student upon return of the lock -  the remaining amount paid for locker fees is NON-REFUNDABLE

Date Withdrawal from the College Form is Received by the Registrar's Office

 

% of Tuition ONLY Refunded

week 1 + 2

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

100%

     

week 3 + 4

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of Tuition ONLY Refunded

50%

     

week 5 to 15

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

0%

Refunds for withdrawals for compassionate reasons

Students seeking compassionate withdrawal from the college must submit written documentation supporting the withdrawal along with the completed Withdrawal from the College form to the Registrar's Office for consideration. The Registrar or designate will make a determination if the withdrawal is compassionate or not. If deemed the withdrawal is for compassionate reasons, the date that both the form and the supporting documentation is received by the Registrar's Office will be the date used for refunds. Refunds will be allocated as per the following table. If students are on student loans or sponsored, the refund will go back to the student loan or the sponsor.

  • Supplementary, ACADSA, Health and Dental Benefits, SAIT Wellness Centre, Network Access, Processing, Student Services and UPASS fees are NON-REFUNDABLE
  • Confirmation or registration deposit fees are also NON-REFUNDABLE and must be deducted from the tuition refund
  • Where the tuition refund becomes a negative number (in other words looks like the student owes ACAD) for the semester, students simply get a zero refund and do not owe the College money
  • For the purposes of refunds, locker fees are NON-REFUNDABLE (in reality, the cashier will refund students $20 when the lock is returned)

Date Withdrawal from the College Form is Received by the Registrar's Office

 

% of Tuition ONLY Refunded

week 1 + 2

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

100%

     

week 3

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

80%

     

week 4

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

73%

     

week 5

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

67%

     

week 6

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

60%

     

week 7

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

53%

     

week 8

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

47%

     

week 9

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

40%

     

week 10

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

33%

     

week 11

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

27%

     

week 12

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

20%

     

week 13

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

13%

     

week 14

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

7%

     

week 15

less non-refundable confirmation fee/registration deposit

subtract (the amount varies)

 

% of tuition ONLY refunded

0%

Student loans

Where a student's fees have been paid through a student loan, the refund will be forwarded to the appropriate loan agency to be applied toward the student's outstanding loan.

Late payment of fees and associated penalties

Late payment of fees

All tuition, student association fees, and supplementary fees must be paid at registration.

  • Students unable to pay at registration may be allowed to process an interim registration, however, a student identification card will not be issued and the student shall not be entitled to the associated services until all fees are paid in full. An interim registration will not be permitted beyond the tenth day of instruction.
  • A student who has not paid all fall or winter semester fees by the tenth day of instruction will be subject to a late payment penalty. Students who have not paid their fees as of November 1 for fall semester, and March 1 for winter semester, will be subject to an additional late penalty.
  • A student who has not paid all fees by the twenty-first day of instruction will have his or her registration revoked by the Registrar, and will not be eligible for refund of fees paid to date.
  • For spring and summer semesters, fees are due upon registration.

Penalties

Students with overdue accounts with ACAD or reciprocal institutions are subject to:

  • Withholding of marks, transcripts and/or diploma.
  • Ineligibility for registration in subsequent academic years.
  • Any other collection efforts deemed appropriate.